Wired Impact Volunteer Management

A simple, free way to keep track of your nonprofit’s volunteers and opportunities.

How can the Wired Impact Volunteer Management plugin help your nonprofit?

Post one-time and flexible volunteer opportunities on your website – Promote volunteer opportunities on any page of your website using a simple block.
Volunteers can sign up directly on your website – Make volunteering even easier for your supporters by giving them the option to sign up for an opportunity directly on your website. A confirmation email will be sent to you and the volunteer once they sign up.
Control the number of signups available for opportunities – Only need 10 people to help out at an event? Set a cap on the number of people who can sign up. Want as many volunteers as you can get? No problem. You don’t have to set a limit.
Send reminder emails anytime – Schedule an automated reminder email a few days in advance or send a one-off email with last-minute details.
Volunteer profiles that track participation and more – Keep track of all of your volunteers’ involvement. See what they’ve helped out with in the past, future opportunities they’re signed up for, how long they’ve been volunteering and notes that will help you stay organized.

Thanks to Habitat for Humanity East Bay/Silicon Valley for being an awesome organization and letting us use the photo above.

How do I install the plugin?

This is the easiest way to install the Wired Impact Volunteer Management plugin:

In the WordPress backend, go to Plugins >> Add New Plugin
Search for “Wired Impact Volunteer Management”
Click “Install Now”
Click “Activate”

If this doesn’t work, follow these steps:

Download the Wired Impact Volunteer Management plugin
Unzip the files
Upload the wired-impact-volunteer-management folder to the /wp-content/plugins directory of your website
Activate the Wired Impact Volunteer Management plugin through the “Plugins” menu in WordPress

سوالات متداول

How do I get started?

Once you’ve downloaded the plugin, you’ll want to adjust the settings to fit your specific needs.

You can do this by visiting the Volunteer Management menu and clicking “Help & Settings”. Here, you can do things like:

Choose to include our styles
Set a default contact and location for volunteer opportunities
Pick your default form settings
Write a template message for your confirmation and reminder emails

How do I create a new volunteer opportunity?

In the Volunteer Management menu, click “Opportunities”
On the Opportunities page, click “Add Volunteer Opportunity”
Fill in all of the “Volunteer Opportunity Details” fields
Click the blue “Publish” button

How do I display a list of volunteer opportunities on my website?

You can display the opportunities by adding the Volunteer Opportunities block to your page content. Once added, use the block’s toolbar to show one-time or flexible opportunities.

It’s not currently possible to display both types of opportunities in a single list. We recommend showing only one type of opportunity per page.

What is the difference between the two types of opportunities?

One-time volunteer opportunities happen at a fixed date and time. One example might be a trivia night fundraiser where you need volunteers to help check in attendees.

Flexible volunteer opportunities can happen on different days and times. One example might be weekly tutoring. Another example could be looking for a volunteer to help with your social media or blog.

How do I add a volunteer to our database?

Volunteers appear in the database after signing up for an opportunity. You can’t manually add a volunteer to the database.

How do I add notes about a volunteer?

In the Volunteer Management menu, click “Volunteers”
Click the name of the volunteer you’d like to add a note about
Click “Edit Volunteer Info”
Scroll to the bottom of the page to the Notes section
Add or edit any notes
Click “Update User” to save any changes

How do I remove a volunteer from a specific opportunity?

If a volunteer is no longer able to help out with a specific opportunity, you can remove them from the signup list.

Click “Opportunities” from the Volunteer Management menu
Find the opportunity you need to remove the volunteer from
Click the opportunity to edit
Scroll down to the RSVP list, find the volunteer’s name and click “Remove RSVP”
Confirm their removal by clicking the blue “Remove RSVP” button

You can also remove the RSVP through that individual volunteer’s profile.

How do I create a recurring opportunity?

If you have a recurring opportunity where different people will sign up each time, we recommend creating a one-time opportunity for each date and time. That will allow you to track the RSVPs separately.

If the recurring opportunity will have the same volunteers each time, we recommend creating one flexible volunteer opportunity.

How can I adjust the built-in volunteer signup form?

There are three options for handling volunteer signups within the plugin:

Use the built-in volunteer signup form which includes name, phone number and email address fields. This form can be modified, but only through code using the PHP template files included inside the plugin.
Choose the option not to show a form, then manually embed a third-party form within the content of each volunteer opportunity.
If you’re utilizing the Gravity Forms plugin, you can show a form you’ve built within your volunteer opportunities. Information can be passed into the volunteer management system using a form feed.

Within the Help & Settings page, you can set a default form to use when new opportunities are created. You can also modify which form is displayed when editing an individual volunteer opportunity.